60.20 - 合同 and Agreements Approval Matrix
老板:
- 位置: Purchasing 服务 Director
- 电子邮件: purchasing@apipros.net
Last updated: August 24, 2005
A. 一般. As UI enters and engages in multiple contracts and agreements during a fiscal year, the requirement for continuing proper and adequate authorization becomes paramount. 给n the extreme variety of contractual and agreement types, the number and type of administrative reviews and approvals become somewhat complex. The following group of approval matrixes identify minimum review and approval processes, but in no way relieve departments or colleges from ensuring that any unusual or unique agreements are properly reviewed and authorized by appropriate levels of administration. The following transaction types are identified by subject:
Section A-1: Construction Projects
Section A-2: Real Estate Transactions
Section A-3: Tangible Property Purchases
Section A-4: Professional 服务 合同/Agreements
Section A-5: Disposal of Personal Property/Sale of 服务/转移
Section A-6: 研究 奖助金/合同
Section A-7: Student Fees and/or Tuition
Section A-8: Miscellaneous 合同 and/or Agreements
A-1. Construction Projects. The following matrix serves as a guide for determining the types of authorization required for various funding levels of UI Capital Construction Projects on or off-campus locations.
| Construction Projects by Funding Levels | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
|---|---|---|---|---|
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| $1 to $10,000 | Supervisor or Foreman | FMO经理 | No | No |
| $10,001 to $250,000 | Program Manager | FMO Director | No | No |
| $250,001 to $500,000 | AES导演 | 副总裁鳍 & 管理 | 是的 | 是的, Exec Director |
| $500,001 plus | AES导演 | 副总裁鳍 & 管理 | 是的 | 是的 |
FMO = Facilities Maintenance & Operations AES = Architectural Engineering 服务
A-1. Construction Projects (cont). The following matrix serves as a guide for Agency Option 合同 (AOC), basically light construction operations.
| Construction Projects by Funding Levels | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
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| AOC: $1 to $100,000 | Program Manager | FMO Director | No | No |
A-2. Real Estate (purchase, sale, lease easements, exchange, transfer, etc.). The following matrix serves as a guide for determining the types of authorization required for various contracts or agreements for Real Estate transactions on or off-campus locations.
| Real Property Transactions | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
|---|---|---|---|---|
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| Temporary Permits | Real Estate Officer | Legal Counsel (LC) Cap Plan/Budget Dir | 是的 | No |
| Leases of Institutional Property | Real Estate Officer | Legal Counsel Cap Plan/Budget Dir | 是的 | 是的 |
| 地役权 | FMO Director/ Real Estate Officer | Legal Counsel Cap Plan/Budget Dir | 是的 | 是的 |
| 转移 | Real Estate Officer | Legal Counsel Cap Plan/Budget Dir | 是的 | 是的 |
| Acquisitions (options, leases, etc. -other than temporary permits | FMO Director/ Real Estate Officer | Legal Counsel Cap Plan/Budget Dir | 是的 | 是的 |
| Leases of Office Space | FMO Director/ Real Estate Officer | Legal Counsel Cap Plan/Budget Dir | 是的 | 是的 |
| 交流 | Real Estate Officer | Legal Counsel Cap Plan/Budget Dir | 是的 | 是的 |
| Land Use for Test Plots at No Cost for 研究 | Director IAES Real Estate Officer | 导演,B&A | No | No |
A-3. Tangible Property Transactions. The following matrix serves as a guide for determining the types of authorization required for various Purchases of UI Tangible Property on or off-campus.
| Tangible Property Transactions | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
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| Equipment Items: $1 to $5,000 | 部门的椅子/迪安/ and/or Director | 迪安 and/or Director | No | No |
| Equipment Items: $5,001 to $50,000 (need RFQ) | 部门的椅子 | 迪安 and/or /Director Purchasing Manager | No | No |
| Equipment Items: $50,001 to $250,000 (need RFB) | 部门的椅子 | 迪安 and/or Director Purchasing Manager | 是的 | No |
| Equipment Items: $250,000 to $500,000 (need RFB) | 部门的椅子 | 迪安 and/or Director Purchasing Manager | 是的 | 是的, Exec Director |
| Equipment Items: $500,000 + | 部门的椅子 | 迪安 and/or Director Purchasing Manager | 是的 | 是的 |
| Data Processing Equipment $250,000 to $500,000 | 部门的椅子 | 迪安 and/or Director Purchasing Manager | 是的 | 是的, Exec Director |
| Data Processing Equipment $500,000 + | 部门的椅子 | 迪安 and/or Director Purchasing Manager | 是的 | 是的 |
| 管理istrative Systems Software | 部门的椅子 | 迪安 and/or Director Purchasing Manager | 是的 | 是的, Exec Director |
RFQ = Request for Quotation (见 60.10] RFB = Request for Bids (见 60.11] Note: All equipment that requires utilities, i.e., electrical, water, air, gas, campus backbone, etc., should have FMO Director review and approval.
A-4. Professional 服务. The following matrix serves as a guide for determining the types of authorization required for various contracts or agreements for Professional 服务 on or off-campus locations.
| Professional 服务 | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
|---|---|---|---|---|
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| Continuing or retainer capital projects expertise. | Project Manager | AES导演 | 是的 | 报道 |
| Consulting Agreements * To $250,000 | 迪安/Director | Asst VP, BAAS | 是的 | No |
| Consulting Agreements * $250,000 to $500,000 | 迪安/Director | Asst VP, BAAS | 是的 | 是的, Exec Director |
| Consulting Agreements * $500,000+ | 迪安/Director | Asst VP, BAAS | 是的 | 是的, |
| 研究 Assignments | 迪安 | 研究副总裁 | 是的 & 教务长 | 报道 |
| Teaching Assignments | 迪安 | 研究副总裁 | 是的 & 教务长 | 报道 |
| Maintenance Agreements | FMO Director | Purchasing Mgr, LC | No | No |
| Utilities (Gas/Electric) | FMO经理 | FMO Director, LC | 是的 | No |
| Airplane Charters | 迪安/Director | Purchasing Mgr 管理 Affairs Dir | No | No |
| Police and Fire Agreements | 风险经理 | Asst VP, BAAS, LC | 是的 | 报道 |
| Banking Institutions | Asst VP, BAAS | Asst VP, BAAS, LC | 是的 | 是的 |
| Banking Agreements | Asst VP, BAAS | Asst VP, BAAS, LC | 是的 | No |
| External Auditors | 副总裁鳍 & 管理 | Asst VP, BAAS, LC | 是的 | 是的 |
| Misc Service 合同 | Asst VP, BAAS | Legal Counsel | 是的 | No |
* Non-facility related LC = Legal Counsel BAAS = Business and Accounting 服务
A-5. Disposal of Personal Property/Sale of 服务/Interagency 转移. The following matrix serves as a guide for determining the types of authorization required for Disposal of Personal Property, Sale of 服务 and/or Interagency 转移.
| Sales and/or 转移 | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
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| Disposal of UI Chattel Property (over $15,000) | 部门的椅子/迪安 and/or Director | Director, Auxiliaries | 是的 | 是的 |
| Sale of UI 服务 (over $15,000 proceeds) | 部门的椅子/迪安 and/or Director | Various Purchasing Mgr | 是的 | 是的 |
| Interagency 转移 (State Board Institutions) (over $15,000) | 部门的椅子/迪安 and/or Director | Director, Auxiliaries | 是的 | 是的 |
A-6. 研究 奖助金 and 合同. The following matrix serves as a guide for determining the types of authorization required for UI 研究 奖助金 and 合同.
| 研究 奖助金 & 合同 | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
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| Proposals from UI Depts/Colleges | University 研究 Office (URO) | Delegated to URO/ Asst VP, BAAS | No | No |
| 验收 | 奖助金 & 合同 Office | Asst VP, BAAS | No | 报道 |
| Subgrants or 合同 | 奖助金 & 合同 Office | Asst VP, BAAS | No | 报道 |
| Waiver of Indirect Cost --Any Amount | 奖助金 & 合同 Office | 研究副总裁 | No | 报道 |
| Future Institutional Funding or Facilities Obligations (Impact) | 奖助金 & 合同 Office | Asst VP, BAAS | 是的 | 是的, Exec Director |
* Approval of 风险经理 required for non-student insurance/indemnification premiums
A-7. Student Fees and/or Tuition. The following matrix serves as a guide for determining the types of authorization required for various Student Fees and/or Tuition.
| Student Fees and/or Tuition | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
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| Student 健康 Insurance | 风险经理 | Purchasing Mgr | 是的 | UI President 报道 |
| Student Board and Room Rates | Director Housing | Director, Auxiliaries | 是的 | UI President 报道 |
| Activity and Facility Fees | Director/Manager | Director, Auxiliaries | 是的 | UI President 报道 |
| Special Course Fees or Student Assessments | 部门的椅子 and/or Director | 教务长 | 是的 | UI President 报道 |
| Student Tuition | 迪安/Director | 教务长 | 是的 | 是的 |
| Student Matriculation Fees | 迪安/Director | 教务长 | 是的 | 是的 |
| Part-time Education Fees | 迪安/Director | 教务长 | 是的 | 是的 |
| 研究生费用 | 迪安/Director | 教务长 | 是的 | 是的 |
| Summer School Fee | 迪安/Director | 教务长 | 是的 | 是的 |
| Professional Fees | 迪安/Director | 教务长 | 是的 | 是的 |
| Course Overload Fees | 迪安/Director | 教务长 | 是的 | 是的 |
| Vocational Education Fees | 迪安/Director | 教务长 | 是的 | 是的 |
A-8. Miscellaneous 合同 and/or Agreements. The following matrix serves as a guide for determining the types of authorization required for various funding levels of Miscellaneous 合同 and/or Agreements on or off-campus locations.
| Miscellaneous 奖助金 and/or 合同 | Initial Review and Approval | 管理 Review and Approval | 副总裁批准 | Regents Approval |
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| Entertainment * | 事件 Director | 风险经理 Asst VP, BAAS | No | No |
| License Agreements * | Misc | 风险经理 Asst VP, BAAS | No | No |
| Insurance: Small Group Accident; Employee Medical, etc. | 风险经理 | Legal Counsel | 是的 | 是的 |
| Facilities Use * | 事件 Director | Director, Auxiliaries 迪安 and/or Director | 是的 & 教务长 | No |
| Cooperative Educ Agreements -Domestic & International * | 部门的头 | 迪安 and/or Director | 是的 | 是的 |
| Affiliation and/or Articulation Agreements; Memoranda of Under-standing (见 60.21] * | 部门的头 | 迪安 and/or Director | 是的 & 教务长 | No ---- unless fiscal obligation |
| Interagency Agreements with Idaho Agencies (I.C. 67-2332) | 迪安/Director 风险经理 | Legal Counsel | 是的 | 是的 |
* 风险经理 reviews and approves all insurance/indemnification agreements
B. Contract/Agreement Review & 审批日志. Any contracts entered into based on the above approval matrix requiring the signature of the Vice President for Finance and 管理istration or his/her designee, also require authorization via the Contract/Agreement Review & 审批日志. (见 60.22] This particular document is required of the administrator initiating the agreement and/or contract.